Potential Landlords

IHA currently serves more than 8,000 families in the Indianapolis community with 14,000 more currently on our waitlist, reflecting a great need for safe, decent and affordable housing. There are very few differences between the Section 8 Program participant and the average private-market renter. Landlords may use standard procedures as permitted by law to screen Section 8 applicants. This may include asking for a reasonable application fee.

Benefits

  • You will be providing affordable housing to Indianapolis families.
  • You will be guaranteed a rent check for approximately 60 to 70 percent of the rent.
  • You are able to use your own lease.
  • You will receive free advertising for your available properties.
  • You will receive free annual inspections of your unit.
  • Units receive payments at market rate rents.
  • You will get first-hand information concerning government rules and regulations that affect both private-market and subsidized housing.

Responsibilities

The role of the landlord in the voucher program is to provide decent, safe and sanitary housing to a tenant at a reasonable rent. The dwelling unit must pass the program's housing quality standards and be maintained up to those standards as long as the owner receives housing assistance payments. In addition, the landlord is expected to provide the services agreed to as part of the lease signed with the tenant and the contract signed with IHA.

As a property owner, you will be responsible for:

  • Completing a Request for Tenancy Approval (RTA) form provided by potential Section 8 tenant.
  • Providing proof of ownership for the property to be rented in the form of at least one document from the IHA-approved list.
  • Thoroughly screening and interviewing families who apply.
  • Maintaining the property by making necessary repairs in a timely manner.
  • Collecting application fees, security deposits and the tenant's monthly rent portion.
  • Managing the property and enforcing the lease.
  • Complying with the terms of the Housing Assistance Contract with IHA and HUD Tenancy addendum.
  • Complying with all fair housing laws and not improperly discriminating against any family.
  • Notifying IHA if a tenant vacates the unit and returning the housing assistance payments received after a family vacates a unit.
  • Notifying IHA of any owner change immediately so payment to the new landlord will not be delayed.
  • Passing initial and annual inspections by IHA to ensure that the property continues to meet basic health and safety requirements.

Proof of Ownership

The following is a listing of the forms of ownership that landlords/owners may provide. Only one of the documents listed needs to be submitted with each client’s RTA. When in doubt, you can ask the Section 8 Financial Analyst or look at a copy of the IHA - Section 8 Proof of Property Ownership Form:

  • Recorded Warranty Deed, which includes the instrument number stamped from the Recorder's Office, appropriate signatures, each property address, name of the owner(s) and notary information
  • A recorded deed must be presented if the property is jointly owned
  • Auditor-Stamped Sales Disclosure form
  • Co-op Proprietary Lease
  • Notice of Proposed Taxes or Tax Receipt from the Treasurer's Office
  • A fully detailed parcel/property description from the Assessor's Office
  • If the Property is held in trust, a complete copy of the Trust Agreement

Note: ALL REQUIRED ownership documentation/forms must be uniform in the name and tax identification of the owner(s) as well as list the property address. If any of the above information is not completely filled in on the form, or if proof of ownership documentation is not provided the RTA will not to be accepted.

Housing assistance payments (HAP) to owners are electronic and paid by either direct deposit into an account designated by the owner or by debit card. Owners who do not opt for the direct deposit are automatically enrolled to receive the debit card option for payment.

Procedure for Accepting Request for Tenancy Approvals

Requests for Tenancy Approvals must include all of the following information in order to be accepted:

  • Address of unit (must include apartment number where applicable and zip code)
  • Requested beginning lease date
  • Number of bedrooms
  • Year constructed
  • Proposed rent
  • Security deposit amount
  • Date unit will be available for inspection
  • Type of unit
  • Utilities (must specify fuel type for heating, cooking and water heating)
  • Utilities (must have notation in the "provided by" and "paid by" columns for each utility listed on form)
  • Must have signature of the owner and phone number
  • Must have signature of the Head of Household and phone number
  • Proof of Ownership form must be completed (forms marked "on file" will not be accepted and must have appropriate signature); also see below
  • W-9 must be completed (forms marked "on file" will not be accepted, must also have signature)

Contact

If you are a property owner interested in participating in the HCV Program (Section 8) and assisting low-income families in your community, contact the IHA office at:

1935 North Meridian Street
Indianapolis, IN 46202

Phone: 317-261-7201

Email: landlord@indyhousing.org