Welcome to the Procurement Department of IHA. The Procurement Department is responsible for all of the agency’s procurement activities. It purchases goods and services, implements procurement guidelines, solicits bids, initiates requests for proposals, issues purchase orders, and establishes contracts for construction, maintenance, consultant and professional services.
Purchases in an aggregate of up to $2,000 and not exceeding $100,000. Small purchases of $2,000 or less only one quotation need be solicited. Small purchases over $2,000 but not exceeding $100,000, no less than three offerors are solicited. The AMPs (other housing properties) place some of their own purchase orders using this method.
Purchases (materials/services) exceeding $100,000, preferred method for construction procurement. Bids are opened publicly on the scheduled date and time shown in the Invitation to Bid (ITB). A bid bond will be required of all bidders if bids are over $100,000.00 and performance/payments bonds would be required of the successful vendor only. Price is the determining factor for these solicitations.
Competitive proposals are solicited through the issuance of a Request for Proposal (RFP). The proposals are evaluated only on the criteria stated in the RFP. Architect/Engineer Services may be obtained by either the competitive proposal method or the Request for Qualifications (RFQ) method.
The Procurement department is also responsible for all aspects of contract compliance, to include expiration dates, Section 3 compliance, current Certificates of Insurance, etc.
The Indianapolis Housing Agency does not currently register or pre-approve new vendors; however, the Procurement Department now has an on-line vendor registration program. We encourage all vendors to view our procurement solicitations and respond. All open solicitations are posted on this website, as well as updates to each specific Invitation to Quote, Bid or Proposal. IHA does require a form W-9 from each new vendor prior to any payments being made.
The status of all vendors, whether they are a new vendor or a current vendor, is checked through the federal debarred parties listing before a contract is executed. Although there are standard requirements for each solicitation issued, the specific Invitation to Quote, Bid, and/or Proposal will state each required document. Failure to return any of the mandatory submittals will deem the response non-responsive.
Please feel free to reference our Definitions & FAQ's section for further information. You may also contact the procurement department by either phone at 317-261-7184 or clicking here to email.